For the purchase of goods or services with a unit price of less than $5,000.00, the Purchasing Department may issue orders directly to the vendor. Schools and Departments that have been issued procurement cards may use them to purchase in accordance with limits established, and terms and conditions outlined in the Cardholder Handbook. Applicable catalogs, price lists, or solicited quotations will be used to obtain products at the most competitive price, value, and quality. Procurement cards may also be used by individual schools and departments within established limits.
For the purchase of goods or services with a unit price between $5.000.00 - $50,000, the Purchasing Department will obtain informal written or telephone quotations from two or more sources.
For the purchase of goods or services with a unit price of $50,000 and over, the Purchasing Department will request formal written, sealed bids from vendors. Bids for goods and/or services with a unit price of $100,000 or more will be submitted to the Board of Education for approval. Requests for Proposals (RFP) are generally issued for professional services when it is important to evaluate other factors in addition to price. Invitations to Bid are generally used for the purchase of materials and equipment when price is the most determining factor when all specifications are satisfied. Each RFP or bid package contains complete instructions for submission. All bids should be clearly identified by bid number, bid title, and opening date and time. Openings are held at the Purchasing Department, 6500 E. Arapahoe, Boulder, Colorado, unless otherwise stated.
First consideration shall be given to the interests, policies, and objectives of the Boulder Valley School District in awarding contracts, including quality, availability, price of the product and responsibility of the vendor. When all factors, including price, are equal, the award shall be made to vendors whose primary place of business is within the school district. However, the school district reserves the right to reject any and all bids, in whole or in part.
Certain bids may require a certificate of insurance, bid security, performance bond, proof of workers compensation, or other requirements as specified in the bid documents. Pre-bid meetings may be required. Invitations to Bid or RFP’s specify the date, time and location of pre-bid meetings, if required.
Textbooks are ordered directly from the publisher in accordance with the approved textbook list.
Library books are ordered in accordance with the dollar level district purchasing guidelines.