Eligibility*: Any interested person with the exception of Centaurus or Monarch students and staff. 
A staff member may participate if also a Centaurus or Monarch Parent.  Former students must be at
least 2 years post graduation.

Co-Presidents: One Monarch parent & one Centaurus parent _
1. With other CAPPA members determine AP theme and outline committees*
2. Invite parents and other interested parties to the initial meeting by or before January*
3. Contact After Prom location to arrange for use of the building for bi-monthly meetings
        as well as AP getting a list of all requirements for building use (insurance, security,
        fire department etc.)* 
4. Give location layout maps to all committee chairs
5. Coordinate with all committee chairs and provide an agenda for each meeting*
6. Supervise the business of the committees.  Answer all questions from Committee Chairs
        regarding procedures or other issues of concern.*
7. With Treasurer develop a budget for AP.
8. Get a list of deliveries and vendors for the day of AP from all Chairs and coordinate.
9. Get a count from each committee for the number of tables & chairs needed in their area
        and arrange for these if not available at the recreation center.
10. Provide for security at AP with parent volunteers and city police; instruct each of their jobs.
11. Supervise the set-up, party and clean-up of AP*
12. Hold a meeting after the night of prom to close business for the current year and generate
        suggestions and returning volunteers for the coming year.

Treasurer
1. Maintain an accurate accounting of all CAPPA funds*
2. Provide a financial report at each meeting*
3. Maintain a checking account*
4. With Co-Presidents develop a budget for AP.
5. Provide a process for submission of receipts for reimbursement of committee expenses
6. Coordinate payment of vendors and performers on the day of AP with committee chairs
7. Deposit the carryover (minimum of $5,000.00) to an interest-bearing account from June to January*

Secretary/Registration  
1. Receive and generate all correspondence on behalf of the association.*
2. Obtain and maintain lists of juniors and seniors from both schools for use by various committees.
3. Prepare and send invitations to juniors and seniors (No invitations sent in 2006)
4. Develop and oversee the registration process including obtaining any materials to be handed
        out for entertainment, redemption etc.
5. Maintain a list of in-kind donors and produce a program to distribute at walk-through*
        (donor wall) to acknowledge cash and in-kind donors and also arrange to publish donors and volunteers
        in the newspaper.
6. Send Thank-you notes.* (Work with publicity on newspaper thank-you ad)
7. Take minutes at meetings and maintain a permanent record.*
8. After the event, collect materials from all committees and generate one master electronic
        file and one paper file
9. Maintain (or supervise) CAPPA Website and email inbox.

Fundraising Committee
1. Update letter to businesses.
2. Contact area chambers to get updated business lists.
3. Send donation letter to all new and past businesses donors.
4. Collect donations and keep a list of all donors, donor contacts and amounts.
5. Provide donor list for publication in the newspaper by the Secretary.
6. Work with Redemption to obtain donations for their committee.
7. Create and/or update and send donation letter to all Centaurus and Monarch parents.
8. Put out donation jars at the AP preview.

Publicity Committee
1. Get  lists of Junior and Senior students from Secretary.
2. Get Centaurus and Monarch principals’ approval on all posters.
3. Hang posters at the schools. (5 weeks out; weeks out; 3 weeks etc.)
4. Provide email updates about After Prom to parents.
5. Contact local papers about doing an article.
6. Finalize thank you ad (cash and in-kind donors and volunteers) for newspapers using
        input from Fundraising, Redemption, Volunteer and other committees.

Volunteer Committee
1. Prepare volunteer form for both Monarch and Centaurus August registration and Back to
        School Night for the following year (needs to be done by early June).
2. Contact each committee chair and ascertain volunteer needs for planning, set-up, help
        during the event, and for clean up
3. Decide with CAPPA committees on volunteer dress/uniform and advise volunteers.
4. Recruit volunteers and manage master volunteer list database.  
5. Send Save the Date postcard with assignment.
6. Send postcard week of After Prom verifying assignment.
7. Welcome volunteers as they arrive and direct them to where they are assigned.
8. Provide nametags for volunteers throughout set-up, party and clean-up
9. Provide list of volunteers to secretary for thank you ad.
10. Keep data base of volunteers for future reference.

Redemption Center Committee                    
1. Choose name for the redemption center.
2. Plan, purchase, and set-up decorations in redemption area.  Work with Decorating Chair
        as a support for ideas, resources and supplies.
3. Provide vouchers for Carnival, Casino and other areas where money is awarded to be used
        at Redemption in exchange for prizes. (Provide special pens with the vouchers.  Contact the various
        committees as to the number of vouchers and pens required.
4. Create signage as needed.
5. Provide list of in-kind donors to Secretary
6. Give Co-Presidents a copy of your list of vendors, delivery times, pick-up times with phone
        numbers and contacts for each (day and night of AP).
7. Work with Co-Presidents and fundraising committee on donations for redemption area.
8. Decorate room, display and price prizes on the day of AP.
9. Instruct volunteers on the evening of AP.
10. In the morning, coordinate clean-up of redemption and packing up of supplies that should be stored.

Entertainment/Photo Committee
1. Choose entertainment-samples: caricaturists, magicians, karaoke singers etc.
2. Plan, purchase, and set-up decorations in Photo and Entertainment areas.  Work with Decorating
        Chair as a support for ideas, resources and supplies.
3. Purchase film needed for evening.
4. Design and put together photo holder.
5. Contact entertainers; send out contracts, rent needed equipment.
6. Create signage as needed.
7. Give Co-Presidents a copy of your list of vendors, delivery times, pick-up times with phone
        numbers and contacts for each (day and night of AP).
8. Instruct volunteers on the evening of AP.
9. Notify treasurer in advance of the checks needed to pay contracts on the day or evening of the AP.
10. In the morning, coordinate clean-up of Entertainment and Photo areas and packing up of
        supplies that should be stored.

Food and Drink Committee                
1. Choose name for food and drink area.
        support for ideas, resources and supplies.
2.      Plan, purchase, and set-up decorations in Food areas.  Work with Decorating Chair
        as a support for ideas, resources and supplies.
3. Purchase or get donations of food and drinks for the students at the party.
4. Plan and provide food and drinks for the volunteers during set-up, AP party and clean-up.
5. Create signage as needed.
6. Give Co-Presidents a copy of your list of vendors, delivery times, pick-up times with
        phone numbers and contacts for each (day and night of AP).
7. Provide instructions for the volunteers working in your area.
8. Notify treasurer in advance of the checks needed to pay vendors on the day or evening of the AP.
9. In the morning, coordinate clean-up of Food areas and packing up of supplies that should be stored.

Carnival Committee                
1. Choose name for the carnival area.
2. Plan, purchase, and set-up decorations in carnival area.  Work with Decorating Chair as
        a support for ideas, resources and supplies.
3. Contract with carnival game vendor.
4. Contract with game/activity vendors.
5. Create signage as needed.
6. Give Co-Presidents a copy of your list of vendors, delivery times, pick-up times with
        hone numbers and contacts for each (day and night of AP).
7. Provide instructions for volunteers working in your area.
8. Notify treasurer in advance of checks needed to pay vendors on the day or evening of the AP.
9. In the morning, coordinate clean-up of Carnival areas and packing up of supplies that should be stored.

Casino Committee
1. Choose name for the casino area.
2. Plan, purchase, and set-up decorations in Casino area. Work with Decorating Chair as a
        support for ideas, resources and supplies.
3. Contract with casino equipment vendor.
4. Create signage as needed.
5. Give Co-Presidents a copy of your list of vendors, delivery times, pick-up times with
        phone numbers and contacts for each (day and night of AP).
6. Provide instructions for the volunteers working in your area.
7. Notify treasurer in advance of checks needed to pay vendors on the day or evening of the AP.
8. In the morning, coordinate clean-up of Casino areas and packing up of supplies that should be stored.

Decorating Chairs                 
1. Act as a liaison, support and coordinator for decorations of various committees throughout
        the recreation center including committees such as Redemption, Entertainment, Food and Drink, Casino,
        Carnival as well as general decorating areas such as: Outside Entry, Inside Entry, Senior Wall, Donor Wall,
        Bathrooms, Hallways and other general decorating areas that you identify.
2. Facilitate sharing of ideas, resources and supplies between committees and decorating areas.
3. Coordinate distribution of existing CAPPA decorations.
4. Arrange for truck to move equipment and decorations to the recreation center on the day of set-up.
5. Arrange for use of A-1 Storage in Lafayette. (This is usually donated but was not used in 2004.)
6. Arrange for donation of helium from General Air in Boulder If needed.
7. Coordinate budget for general decorating areas.
8. Contact Broomfield After Prom Association to explore rental decorations. Involve and/or report to board,
        other committees and decorating leads.  Coordinate rental for all committees.
9. Coordinate purchase and use of common items (hooks, tape, rulers etc).
10. Coordinate purchase and use of similar decorations between committees and decorating areas.
11. Give Co-Presidents a copy of your list of vendors, delivery times, pick-up times with phone numbers
        and contacts for each (or make Decorating Area Leads do this).

Decorating Area Committees
1. Plan, purchase, and set-up decorations for your area.
2. Work with the Decorating Chair to coordinate decorations in your area with others throughout AP.
3. Work with Decorating Chair on budget needed for your area.
4. Create signage as needed.
5. Contact Secretary for specific volunteer needs (include planning, set-up, clean-up).
6. Provide instruction for the volunteers working in your area.
7. Give Co-Presidents a copy of your list of vendors, delivery times, pick-up times with phone
        numbers and contacts for each.
8. Inform treasurer in advance of the checks needed to pay vendors the day or evening of the AP.
9. In the morning, coordinate clean-up of your area and packing up of supplies that should be stored.
 
General Decorating Areas will be identified by the Chair and may include but are not limited to:
  Outside Entry
  Inside Entry   
1. Includes check-in area coordinated with the Co-Presidents
  Donor Wall, Bathrooms                  
  Hallways and other areas outside Redemption, Casino, Carnival etc.                    __