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BYLAWS

DISTRICT ACCOUNTABILITY COMMITTEE BOULDER VALLEY SCHOOL DISTRICT RE-2


ARTICLE I - NAME

The official name of the organization shall be the "Boulder Valley School District RE-2 Accountability Committee" and shall be referred to as the "District Accountability Committee (DAC).

ARTICLE II – PURPOSE

SECTION 1

DAC shall fulfill the function of a school district accountability committee as defined by the Colorado Department of Education rules, regulations and policies, and guidelines jointly established by DAC with the BVSD Board of Education. With this aim, DAC will advise the Board on the adequacy and efficiency of educational programs offered by the district.  Areas identified in the legal guidelines for the BVSD accountability committee include, but are not limited to, accountability guidelines, school goals/district planning, budget, safe school plan, educational programs, charter schools,  waivers, and areas included in all other board policies that are relevant to the work of the district accountability committee.

SECTION 2

DAC reviews school improvement plans, makes recommendations, and reports its progress to the appropriate audience, whether it is the general public, the state board of education, the local school board, or the school community.

ARTICLE III – MEMBERSHIP

SECTION 1

DAC is a legally constituted committee composed of members nominated by each of the School Improvement Teams (SITs), as well as members at large. All nominations will be submitted by the District Accountability Committee Executive Board to the Board of Education for appointment. There will be at least three parents, one teacher, one school administrator, and one community member who is not employed by the school district, who resides within the district, and who does not have children in Boulder Valley Schools.

  1. School representatives on DAC must be nominated by their School Improvement Team. A school may choose to replace its representative at any time by nominating another person to the District Accountability Committee Executive Board. Each school improvement team may have only one representative. DAC will have no more than fifteen percent (15%) at-large members. Any DAC member who is no longer a school representative may submit an application for continued service.
  2. Applications for at-large members will be reviewed by the District Accountability Committee Executive Board, and sent to the Superintendent for Recommendation to the Board of Education. At-large members will be sought for the purpose of broadening community representation on DAC.

SECTION 2

The Administrative Liaison (superintendent's designee) shall serve as a resource person to DAC.​

SECTION 3

The Board of Education will identify a Board Member as a liaison to DAC.

SECTION 4

Members are approved by the Board of Education. Applications shall be submitted by May 31.  Terms will begin in August.  Members serve for two school-calendar years.

SECTION 5

In the event a DAC member finds it necessary to resign, the Vice Chairperson will initiate a request that the local SIT nominate a representative.

SECTION 6

Membership responsibilities:

  1. Attend all DAC and subcommittee meetings that are scheduled. If a member must miss a meeting, he/she should contact any officer or the Administrative Liaison for an excused absence. Any member having three consecutive absences from regularly scheduled meetings will be contacted by the Vice Chairperson to see if that person wishes to remain on DAC.
  2. Participate on at least one subcommittee and/or serve as an elected DAC officer or a liaison to another organization.  Each member shall notify the Chairperson of his/her preference for a Subcommittee or liaison position.
  3. Members will maintain communication with their local school improvement team.
  4. Members must abide by the by-laws.

SECTION 7

The DAC executive committee may revoke membership status if a member is no longer found to be in good standing or is found in violation of the bylaws.

ARTICLE IV – OFFICERS

SECTION 1

Officers will consist of the Chairperson, Vice Chairperson, Membership Officer and Secretary if elected.  If approved by the membership, the chairperson may serve for a second year. Election of the other officers of DAC shall be conducted at the regularly scheduled meeting in May of each year. A nominating committee appointed by the Executive Board will present a list of candidates for Chairperson, Vice Chairperson, Membership Officer and Secretary if needed. Further nominations may be accepted from the floor. Those nominated for office ideally should have one year remaining in their terms. Election will be by secret ballot or by a unanimous verbal vote of all members attending the meeting.

SECTION 2

In the event of the resignation of the Chairperson, the Vice Chairperson will assume the office. After notification of the whole committee, at the next regular or special meeting of DAC, a Vice Chairperson will be nominated and elected.

In the event of a resignation of the, Vice Chairperson, Membership Officer or Secretary, DAC will, after notification of the whole committee, at the next regular or special meeting, elect a new officer to the vacant office for the duration of the term.

SECTION 3

In case of the absence of the Chairperson, the order of succession to Temporary Chairperson for the meeting shall be Vice Chairperson, Membership Officer and Secretary, if a member of the Executive Board.

SECTION 4

Subcommittee chairpersons will be selected by the subcommittee membership.

Each officer shall perform the duties assigned to the office by the bylaws and the adopted parliamentary authority. The specific duties for each officer are as follows:

  1. The Chairperson shall:
    1. Preside over all meetings of DAC.
    2. Be the official representative of DAC.
    3. Have the authority to appoint members to subcommittees, as necessary.
    4. Preside over all meetings of the DAC Executive Board.
    5. Compile the agenda for meetings of DAC Executive Board with the approval of DAC.
    6. Arrange for the publication or notice of all DAC meetings.

  2. The Vice Chairperson shall:
    1. Work with the School Improvement Teams and the Board of Education to ensure representation from all SITs to DAC, including notifying appropriate SITs in April when their members' terms will expire at the end of the school calendar year.
    2. Coordinate with the Administrative Liaison the process of collecting and reviewing all communications to and from schools, including school plans, goals, profiles, and year-end reports.
    3. Record attendance for all DAC Meetings.

  3. The Secretary shall:
    1. Either be an officer of DAC or be a non-voting appointee from the district staff.
    2. Review or record minutes of all DAC and DAC Executive Board meetings. Minutes of the meetings shall be distributed prior to the next DAC meeting.
    3. Record attendance for all DAC Executive Board meetings. 

  4. The Membership Officer shall:
    1. Train and mentor first year DAC members.​

ARTICLE V - SUBCOMMITTEES

SECTION 1       

Standing subcommittees of DAC shall be the Executive Board and such
other standing committees as may be approved by the DAC membership.

SECTION 2       

The composition of the Executive Board shall be the officers of DAC, the Administrative Liaison, the Subcommittee Chairpersons and any appointed liaisons.

SECTION 3

The Executive Board shall meet once per month. Additional meetings may be called as necessary.

SECTION 4

Executive Board responsibilities:

  1. Conduct DAC business between regularly scheduled DAC meetings as necessary.
  2. Initiate DAC policy.
  3. Provide guidance to DAC and the DAC Chairperson.
  4. Determine the annual calendar for DAC and the agenda for meetings.
  5. Resolve disputes regarding a member's status.
  6. Develop and ensure that each member is provided with a handbook which shall contain, but not be limited to, a copy of the bylaws and such legislation and reports as currently govern the duties and activities of DAC.

SECTION 5

Additional subcommittees may be formed from the membership as deemed necessary.

  1. The Chairperson shall appoint members to subcommittees as necessary.
  2. All Subcommittees will select a Chairperson to serve on the Executive Board and to facilitate subcommittee work.

ARTICLE VI – LIAISONS

SECTION 1

The person designated by the Superintendent as administrative liaison will be a non-voting member of DAC. He/she will also inform DAC of District and State policies, activities, and decisions from the state legislature and Colorado Department of Education; seek necessary financial and administrative support for  DAC activities; facilitate communication between DAC and the administration, and organize, coordinate, and disseminate information and training among SITs, DAC, and the Board of Education. The person designated by the Board of Education as the liaison will be a non-voting member of DAC. He/she will also inform DAC of District and State policies, activities, and decisions from the state legislature and Colorado Department of Education; seek Board support for DAC activities; and facilitate communication between DAC and the Board of Education.

SECTION 2

Members willing to serve as liaisons to other organizations, such as the student accountability committee, should notify the chairperson. These liaisons will serve as a communication link between DAC and other organizations.

ARTICLE VII – MEETINGS

SECTION 1

Regular meetings of DAC are held the first Tuesday of each month during the school year. The Executive Board will develop a calendar of alternate or additional meetings. All meetings will be open to the public.

SECTION 2

Special meetings may be called by the Chairperson. Subcommittee meetings will be called by the Subcommittee Chairperson. 

SECTION 3

Consensus, as determined by the presiding officer, may guide decisions of DAC.  Voting may be used when an issue has received a motion and a second.  Only current DAC members in good standing may vote.

Draft reports will be reviewed and approved at a regular DAC meeting before they are sent to the Board of Education. Dissenting reports from the subcommittee will be encouraged when there is strong disagreement.

SECTION 4

A quorum of at least 40 percent of the current membership and two officers must be present to conduct DAC business.

SECTION 5

Board of Education DAC work sessions will be scheduled to permit substantive discussions of DAC activities, findings, and recommendations.

SECTION 6

The recommendations to the Board of Education will be made after a majority of DAC members have approved the content of the report and will be presented to the board by the DAC executive committee.  Only the chairperson or designee shall present reports and/or recommendations to the board of education and/or to the general public on behalf of DAC.  Requests for information from staff are submitted by the chair or member of the executive committee.

ARTICLE VIII - PARLIAMENTARY AUTHORITY

The rules contained in the current edition of "New Robert's Rules of Order" shall govern committee procedure in all cases not provided for in these bylaws.

ARTICLE IX - BYLAW CHANGES

SECTION 1

Proposed bylaw changes will be submitted to the Chairperson of DAC at least two weeks before a regularly scheduled meeting for circulation to DAC members. Changes or additions to the bylaws will then be discussed at the next regular meeting. There must be a two-thirds vote of those members in attendance to approve changes in bylaws.

 

Amended May 4, 2010​