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Field Use Terms
 

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The following are terms and provisions for obtaining a permit to use Boulder Valley School District fields. A PDF version is also available. 

Please note: failure to comply with any of these terms and provisions may result in the cancellation of the permit and/or an assessment of appropriate charges.

  • Groups must adhere to the start and finish times of their permits.
  • Use must be limited to assigned area listed on permit.
  • Usage is limited to no more than two teams (or 40 people) per field at any one time.
  • Fields are not rented until school programs are over.
Middle school fields will be available after 6:00 pm
Elementary school fields are generally available after 4:00 pm
High school fields are usually not available during the school year
  • Groups are not allowed to play on fields that are wet from rain or snow. Groups may reschedule based on availability.
  • Groups are responsible for field clean up at the end of their use. This includes water bottles, wrappers, etc. Trash must be packed up and removed from school grounds.
  • Access to school restrooms must be pre-arranged with Facility Use.
  • No motorized vehicles, bicycles, scooters, skateboards or roller blades are allowed on the field.
  • Groups may not alter the fields in any way (i.e., striping fields) without permission of the Assistant Principal or physical education teacher.
  • INSURANCE: All groups must submit proof of liability insurance prior to receiving their permit. Boulder Valley Schools must be listed as additionally insured on the certificate. If you are part of an organized group, the limits of liability are $1,000,000 per occurrence, $2,000,000 aggregate. If you are an individual, the limits of liability are $500,000 per occurrence, $1,000,000 aggregate. For further information, please contact the BVSD Facility Use office at 720-561-5965.
  • Permits are non-transferable.
  • All applicable fire and safety laws must be observed. Open flames are strictly prohibited.
  • Smoking is prohibited on Boulder Valley School District property. Use or possession of alcoholic beverages and illegal drugs is prohibited on BVSD property. Weapons of any kind are not allowed except by those authorized at the state and/or federal level to carry weapons. (e.g., peace officers). Failure to comply will be dealt with by local law enforcement agencies.
  • Solicitation is not permitted on school property. Solicitation is defined as any activity promoting, selling or advertising a product, service, membership or support of an organization or group. This includes leaving signage on school property.
  • The Boulder Valley School District shall not be held responsible for any damage or loss which may occur to non-school property brought on the premises. Such property must be removed from the facility immediately after the use thereof, as the materials will interfere with school activities.
  • To the fullest extent permitted by law, the user agrees to defend, pay on behalf of and hold harmless the Boulder Valley School District, its elected and appointed officials, employees and volunteers and others working on behalf of the Boulder Valley School District, against any and all claims, demands, suits, and losses including all costs connected therewith, for any damage which may be asserted, claimed or recovered against or from the Boulder Valley School District, its elected and appointed officials, employees, volunteers or others working on behalf of the Boulder Valley School District, by reason of personal injury, including bodily injury, death, and/or property damage, including loss of use thereof, which arises out of the alleged negligence of user and all persons present at the permitted activity who are in any way connected or associated with this permit.
CANCELLATION POLICY:
The Boulder Valley School District reserves the right to cancel any date(s) on the Facility Use Permit should that date and/or space be needed for a school-related activity. The renter may reschedule based on availability. The renter will be given a full refund if a suitable alternative cannot be found.
The organization, group or person holding the permit may cancel their permit. Cancellations must be made through the Facility Use office at least ten (10) business days prior to the first date on the permit. Failure to follow this policy may result in the following cancellation fees.
A fee will be charged for any cancellations or changes initiated by the user as follows:
  1. If usage fee for cancelled space is less than $25, no refund will be issued.
  2. If usage fee for cancelled space is between $25-100, a $25 charge will be assessed.
  3. If usage fee for cancelled space is over $100, 25% of the cancelled amount will be charged.
No refunds will be given for poor weather conditions. Group may reschedule or carry a credit forward to future permits.
This permit may be cancelled with 5 days notice from BVSD when drought conditions affect the safe use of fields.
Rate Increases: Facility Use will have rate increases each year as of July 1.