- Board Governance and Operations
Electronic Participation in School Board Meetings
File: BEAA (pdf)
Adopted: March 11, 2014
ELECTRONIC PARTICIPATION IN SCHOOL BOARD MEETINGS
Board members may attend and participate by electronic means in regular or special meetings of the Board in accordance with this policy and state law. For purposes of this policy, "electronic means" shall be defined as attendance via telephone, video or audio conferencing, or other electronic device.
Board members may attend and participate by electronic means in a regular or special Board meeting only when extenuating circumstances prevent the Board member from physically attending the meeting. For purposes of this policy, "extenuating circumstances" means the Board member's job or military service or personal circumstances requires the member to be absent from the meeting.
A meeting at which one or more Board members attend and participate by electronic means shall be open to the public, except for periods in which the Board is in executive session. A quorum of the Board shall be physically present at the meeting for a Board member to attend and participate by electronic means.
The electronic means used shall allow the public to hear the comments made by the Board member(s) participating by electronic means and allow the Board member(s) to hear the comments made by the public. A Board member participating by electronic means will be included in the recording of the Board meeting.
A Board member who seeks to attend and participate by electronic means in a Board meeting shall notify the Board President and Superintendent at least three business days prior to the meeting and shall explain the extenuating circumstances that prevent the Board member from physically attending the meeting. If such notification is not possible, the Board member shall notify the Board President and Superintendent as soon as is reasonably possible of the request to attend by electronic means.
If the request meets the requirements of this policy, a Board member who attends and participates by electronic means shall identify the location from which he or she is participating and those present. If the Board convenes in executive session, the Board member attending and participating by electronic means shall ensure that no one else is present during that portion of the meeting.
While Board members are expected to be physically present for all regularly scheduled Board meetings insofar as possible, a Board member may attend and participate by electronic means in a maximum of four Board meetings per calendar year. Unless otherwise approved by the Board, additional requests to attend and participate by electronic means will be denied. In accordance with state law, the Board shall declare a vacancy if a Board member fails to attend three consecutive regular Board meetings, unless the Board member's absence is otherwise excused by the Board.
A Board member's failure to comply with this policy may result in the Board's refusal to allow the member to participate by electronic means in Board meetings.
C.R.S. 22-31-129 (board vacancies)
C.R.S. 22-32-108 (7)(a) (board may adopt policy allowing board members to attend and participate electronically in regular or special board meetings)
C.R.S. 24-6-401 et seq. (open meetings law)
BE, School Board Meetings
End of File: BEAA