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Boulder Valley School District
Adopted: March 31, 2001  
Revised: June 9, 2009, January 13, 2026

GRANTS MANAGEMENT

The School District encourages and is receptive to financial support from appropriate federal, state, local governmental, and private grant-makers to aid in delivery, maintenance, and improvement of School District and school educational, support, or operational programs.

The term "grant" encompasses all federal, state, and local governmental, corporate or foundation financial awards that have specific performance requirements or conditions and that are applied for and accepted by the School District.

BVSD is the legal applicant and recipient for all grant funds applied for and received by all of its public schools, programs and departments. The School District may apply for and receive grants that support the current BVSD Goals or otherwise improve educational resources. The Board reserves the right to approve or decline any grant application or award based upon established principles and the best interests of the School District, and may delegate this authority to the Superintendent or other staff assigned by the Superintendent.

The opportunity to competitively apply for a grant must be available to all School District schools under the same eligibility criteria if a grant is used to fund any school personnel position(s). This provision does not apply to grant applications submitted by the School District to fund personnel at particular schools based upon established principles and demonstrated differentiated needs, including; but not limited to student achievement, educational equity, and school climate.

Any grant application of $50,000 or more, or made to a state or federal agency, or requiring the expenditure of non-budgeted School District or school funds (i.e. cash matching funds) must be submitted to the School District’s grant coordinator who will process the application and, if appropriate, submit the grant application for approval by the Board. The Superintendent shall have the authority to approve grants applications from $10,001 up to $50,000. The Principal or department director shall have the authority to approve grant applications of less than $10,000.

Grants applied for and received by individual School District personnel for personal or professional development purposes are not subject to School District policies unless they involve students, use of school property, matching School or School District funds, or require the participation of other School District personnel.

BVSD reserves the right to decline to submit or participate in any grant application or grant process, including those that have not been submitted for and received School District review and approval prior to application.

The Superintendent shall provide a quarterly report to the Board of all grants awarded to the School District.

Sub-Award Grants and Third Party Grants

When BVSD is named by another agency or institution in a grant application as the recipient of payments, goods or services under that grant, this is considered a sub-award grant and it is subject to all of the same requirements for review and approval as grants written by and awarded to BVSD and its schools/departments. Similarly, if BVSD is named by another agency or institution in a grant application as the provider of services under a grant, the same rule applies.

A third-party agency, organization, institution, individual, or business entity that pursues a grant is subject to the prior review and approval of BVSD, even if BVSD is not directly named in the application and does not directly receive any financial award through the grant, if the grant entails any of the following:

  • use of District personnel during work hours;
  • contact with students, or research involving students* or employees;
  • changes or additions to District educational programs, student support or teacher support programs;
  • changes or additions to District facilities and grounds;
  • use of BVSD facilities, personnel, or programs to provide an in-kind match for the grant;
  • requirements for future upgrades or maintenance of equipment, software, textbooks, facilities or grounds; or
  • use of BVSD as the fiscal agent to receive and account for the grant funds.

Other approval may also be required, including parent permission and research proposal approval.

BVSD reserves the right to decline to participate in any project initiated by a third party, including those that have not been submitted for and received School District review and approval prior to application.