- E
- Support Services
Boulder Valley School District
Adopted: November 29, 2001
Revised: October 17, 2012, June 5, 2013, May 8, 2018, July 12, 2018, March 11, 2025
USE OF VIDEO AND AUDIO MONITORING
The Board recognizes that maintaining the safety and security of students, staff, and School District property is best implemented with a multifaceted approach. To the extent modern technology provides tools to maintain safety and security, the Board supports the use of technology such as audio and video monitoring. Under no circumstances will students or staff be subjected to infrared monitoring, facial recognition, location tracking, or biometric surveillance systems of any kind.
Placement and notification
Video and audio monitoring may be utilized in and around schools, on School District property, and on School District transportation vehicles where there is a legitimate need for such surveillance, as approved by the Superintendent or designee. Video and audio monitoring may be in operation 24 hours per day on a year-round basis, whether or not school is in session and whether or not the facilities or buildings are in use.
Equipment will not be used or installed in areas where the public, students, and/or staff have a reasonable expectation of privacy, such as locker rooms and restrooms. Video monitoring equipment shall not be located in an administrative office or classroom.
Video monitors shall not be located in an area that enables public viewing.
This Policy constitutes notice to students, staff, and the public that video and audio monitoring systems are present. Such Policy will be included also in staff and student handbooks and signs will be prominently displayed in appropriate locations throughout the School District. Specific notification will not be provided when a recording device has been installed or is being utilized in a school vehicle or building.
Use
The Superintendent designee shall supervise and control use of video and audio monitoring equipment across the School District. The Superintendent or designee will review the use and operations of the monitoring system with School principals and School District designees on a periodic basis.
Staff and students are prohibited from unauthorized use, tampering with or otherwise interfering with video or audio monitoring equipment or recordings. Violations will be subject to appropriate disciplinary action.
Video recordings may be used as evidence that a student, staff member, or other person has engaged in behavior that violates state law, Board policies, and/or school rules.
Storage/security
The School District shall create and maintain video and audio monitoring and recordings in accordance with applicable law and with reasonable safeguards including, but not limited to, password protection, well-managed firewalls, and controlled physical access to protect the video and audio monitoring system from unauthorized use.
Video and audio recordings will be stored for a minimum of five (5) school days after the initial recording. If the designated School District administrator and/or designee know no reason for continued storage, such recordings will be erased.
Video and audio recordings held for review will be maintained in their original form pending resolution of the incident. Recording media will then be released for erasure, copied for authorized use, or retained in accordance with applicable law and Board policy.
To ensure confidentiality, all video storage devices that are not in use will be stored securely in a locked receptacle located in a controlled access area. All storage devices that have been used will be numbered and dated. Access to the storage devices will be limited to authorized district personnel.
Recordings will remain the property of the School District and may be reproduced only in accordance with applicable law and Board policy.
Viewing requests
Requests for viewing of video recordings that are considered a student education record or personnel record will be addressed as follows:
All viewing requests must be submitted in writing to the building administrator or security@bvsd.org within five (5) school days of the date of recording. Viewing will be limited to those parents/guardians, students, staff, and/or School District officials with a direct interest in the recording as authorized by the designated School District administrator. Only the portion of the recording concerning the specific incident at issue will be made available for viewing.
The designated administrator will approve or deny the viewing request within five (5) school days of receipt of the request and communicate the decision to the requesting individual.
Recordings will be made available for viewing within three (3) school days of the approval of the request.
Actual viewing will be permitted only where and as determined by the School District, unless otherwise required by law. All viewing will include the designated district administrator or designee.
To the extent required by law, a written log will be maintained of those viewing video recordings including the date and location of viewing, reasons for viewing, date the recording was made and the viewer's signature.
Access by Third Parties or Entities
Depending on circumstance, access to monitoring recordings by third parties or entities may be accomplished by civil or criminal subpoena, search warrant, a Colorado Open Records Act request, a request of a current or former employee, court order, or other form.
Exclusions
This Policy does not apply to recording of teacher instruction for purposes of completing a licensed personnel performance evaluation, and this practice shall not be permitted except as provided by state law. Likewise, this Policy does not address the recording of students for purposes of their educational programming.
LEGAL REFERENCES
- 20 U.S.C. §1232g (Family Educational Rights and Privacy Act)
- 34 C.F.R. §99.1- (FERPA regulations)
- C.R.S. § 24-72-113 (limit on retention of passive surveillance records)