Boulder Valley School District
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EBCE

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EBCE
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Boulder Valley School District
Adopted: Date of manual adoption
Revised: November 13, 2018, December 13, 2022, March 11, 2025

SCHOOL CLOSINGS AND DELAYS

The Superintendent or designee is empowered to close the schools, to start schools late, or to dismiss them early in the event of hazardous weather or other emergencies that threaten the health, safety, or welfare of students or staff members. It is understood that the Superintendent or designee will take such action only after consultation with appropriate authorities.

Parents, students, and staff members shall be informed early in each school year how they will be notified of emergency closings or early dismissals.

Closings

Personnel Expectations for Closings

In some cases, facilities may be closed but employees will be expected to report to work. This information should be determined and clearly communicated at the time the closure is announced.

In the event of closings due to inclement weather or other emergencies, the following personnel shall make every effort to accomplish essential and required duties.

  1. Superintendent and Cabinet
  2. Principals or designee
  3. Security Operations Center staff and Security Agents
  4. Custodians
  5. Maintenance Supervisors
  6. Maintenance Staff

It will be considered a closure for all other employees.
Pre-approved vacation, personal, and sick time will not be charged during School District closings.

Mountain Communities

Mountain communities include Jamestown, Gold Hill, and Nederland. When the decision is made to close mountain area schools, selected routes providing student transportation from mountain area residences to nonmountain area schools will also be canceled (even though these schools and terminals will remain open).

School Activities and Athletic Events

When schools are closed due to inclement weather or emergencies, all student activities, athletic events and practices, and special trips will be canceled. Exceptions may only be made by agreement of the Superintendent or Assistant Superintendent of Operational Services.
The Director of Transportation may cancel/modify evening and weekend special trips as necessary if they determine weather or road conditions pose significant risk to passenger safety or district liability by contacting the School Principal and the trip sponsor.

Community Schools

All Community School programs will be monitored and the decision regarding canceling programs or activities will be made by the      Director of Community Schools in consultation with the Superintendent or designee.

Two-hour Delay

A two-hour delay may be announced if temporary adverse weather conditions exist in the morning, including but not limited to high winds, cold temperatures, or unfavorable road conditions during morning travel time.

In the event of an announced delayed start, morning bus pick-up times and the school day will start two (2) hours after the normal start time at every grade level. For example, a normal bus pick-up time of 7:35 a.m. will be delayed until 9:35 am. 

PK-12 Programming

  • All morning programming will be cancelled including: athletic practices,  before school care, morning classes at campuses/programs with half-day schedules, preschool learning and enrichment, community classes, and morning buses.
  • Breakfast will be canceled at all schools 
  • Preschool intensive learning center programs will begin 2 hours after the usual preschool start time. Transportation for these programs will be 2 hours later than usual. 
  • Afternoon sessions will run on a normal schedule.
  • Mid-day buses to half-day programs will run on their normal schedules.
  • School will end at its normal time.
  • Afternoon buses will run on normal time. 
  • Lunch will be served at its normal time. Snack and other after-school food programs will proceed as usual.

Personnel Expectations for a Delayed Start

Unless otherwise designated below, employees are expected to report to work one hour after their school/department’s regularly scheduled start time. If an employee’s shift normally starts after the one-hour staff delay, the employee will report at their normal start time.

  • Food Service employees will report at their normal start time.
  • Transportation employees will report according to the department’s protocol.
  • Community Schools employees will report according to the department’s protocol.
  • Itinerant/part-time teachers
    • Itinerant teachers will report to the building they would normally be in at the time that schools will be opening.
    • If a school changes its bell schedule for the day, and this change affects an employee’s ability to get to another regularly-scheduled class in a different building on time, the school that modifies its bell schedule is responsible for finding coverage so that the teacher can get to their regularly-scheduled class.
    • Unless otherwise worked out with building administrators, teachers will report to buildings according to the time that they are regularly scheduled, rather than the period that they are scheduled.

Early Dismissal

If during the day severe weather conditions develop that necessitate sending students home early, all efforts will be coordinated through the Office of the Assistant Superintendent of Operational Services. Appropriate communications with parents regarding their student(s) being released early must be accomplished before dismissal. Building administrators must ensure that sufficient staff remains on site until all students have been released to a parent/guardian or emergency contact.

LEGAL REFERENCES