Boulder Valley School District
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JO-R

  • J
  • Students
JO-R
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Boulder Valley School District
Adopted: August 22, 1991
Revised: September 26, 1996, April 22, 2025   

STUDENT RECORDS (REGULATION)

Associated Policy: JO - Student Records

Requests for access

Requests by parents or eligible students shall be directed to the principal. The requested records shall be made available within a reasonable period of time, but not longer than the 45 days permitted by law.  
School personnel shall use reasonable methods to authenticate the identity of parents, students, school officials, and any other party to whom they disclose student education records. Authentication of identity prior to disclosure of electronic records through passwords or other security measures shall be required.

Challenges to Content of Records

Parents or eligible students who believe that information contained in the education records of a student is inaccurate or misleading or violates the privacy or other rights of the student may make a request to the building principal that the record be amended.  If the request does not result in a change to the record, a written request for a hearing may be submitted to the Superintendent.

  1. The hearing shall be held within 25 calendar days after receipt of the request.  Notice of the date, place, and time of the hearing will be forwarded to the parent or eligible student.
  2. The hearing will be conducted by a building principal or higher administrative official as designated by the Superintendent.  The official conducting the hearing shall not have a direct interest in the outcome of the hearing.  
  3. Parents or eligible students shall be afforded a full and fair opportunity to present evidence relevant to the issues raised and may be assisted or represented by individuals of their choice at their own expense, including an attorney.  
  4. The official designated above shall issue a decision in writing within 20 calendar days following the conclusion of the hearing and shall notify the parent or eligible student of that decision by certified mail.
  5. The decision of the official shall be based upon the evidence presented at the hearing and shall include a summary of the evidence and the reason for the decision.
  6. The decision shall include a statement informing the parents or eligible student of their right to place in the student records a statement commenting upon the information in the records and/or setting forth any reason for disagreement.  Any explanation placed in the records shall be maintained as a part of the records as long as the record itself is maintained by the District. If the student record is disclosed by the school to any other party, the explanation shall also be disclosed to that party.