- J
- Students
Boulder Valley School District
Adopted: August 22, 1991
Revised: September 26, 1996, May 13, 2025, August 12, 2025
STUDENT RECORDS (REGULATION)
Associated Policy: JO - Student Records
Requests to Inspect or Review Education Records
Requests to review education records that are not generally accessible to a parent or eligible student through other means (e.g. Infinite Campus) shall be submitted to the principal. The principal or designee shall use reasonable methods to authenticate the identity of parents, students, school officials, and any other party who requests to review education records prior to the release of those records. Authentication of identity prior to disclosure of electronic records through passwords or other security measures shall be required.
The requested records shall be made available within a reasonable period of time, but not longer than the 45 days permitted by law.
Challenges to Content of Records
Parents or eligible students who believe that information contained in the education records of a student is inaccurate, misleading, or violates the privacy or other rights of the student may make a written request to the Principal of the student’s school of attendance that the record be amended. The request must include the following: student’s name, school of enrollment, a description of the particular record that parent is requesting be amended, and an explanation of why the requestor believes the record is inaccurate, misleading, or otherwise violates the student’s privacy or other rights. After consulting with relevant parties, the Principal will respond to the request within a reasonable time. If the Principal denies the request to amend the record, the Principal will notify the requester of their right to request a hearing.
A parent or eligible student may request a hearing regarding their request to amend an education record no later than 10 school days after receiving the Principal's decision not to amend the education record. A request for a hearing must be made in writing and addressed to the Principal of the student’s school of enrollment. The request for a hearing must contain a copy of the original request to amend and the principal’s response. Once a request is received, the hearing will proceed as follows:
- The hearing shall be held within 25 calendar days after receipt of the request. Notice of the date, place, and time of the hearing will be forwarded to the parent or eligible student.
- The hearing shall be conducted by a building principal or higher administrative official as designated by the Superintendent. The official conducting the hearing shall not have a direct interest in the outcome of the hearing.
- Parents or eligible students shall be afforded a full and fair opportunity to present evidence relevant to the issues raised and may be assisted or represented by individuals of their choice at their own expense, including an attorney.
- The designated official shall issue a decision in writing within 20 calendar days following the conclusion of the hearing and shall notify the parent or eligible student of that decision.
- The decision of the official shall be based upon the evidence presented at the hearing and shall include a summary of the evidence and the reason for the decision.
- The decision shall include a statement informing the parents or eligible student of their right to place in the student records a statement commenting upon the information in the records and/or setting forth any reason for disagreement. Any explanation placed in the records shall be maintained as a part of the records as long as the record itself is maintained by the School District. If the education record is disclosed by the school to any other party, the explanation shall also be disclosed to that party.