Community Bond Oversight Committee

Building for Student Success Update to Board | Oct. 24, 2023

Building for Student Success Update to Board | May 9, 2023

Meetings are held 5:30-7:30 p.m. in-person at the BVSD Education Center, 6500 E. Arapahoe Rd., Boulder

Hay servicio de interpretación disponible por pedido. Se ofrece traducción de los materiales de la reunión a español por pedido. Por favor comunicarse con bvsd.operations@bvsd.org.

May 8, 2024

February 21, 2024
AGENDA | MINUTES

December 13, 2023
AGENDA | MINUTES

September 20, 2023
AGENDA  | MINUTES

May 17, 2023
AGENDA | MINUTES

The Community Bond Oversight Committee (CBOC) was created to monitor capital construction programs supported by the Boulder Valley School District (BVSD) voters. CBOC provides independent review and advises on the school district's use of district funds related voter-approved capital construction ballot questions, including those set forth in capital need and facility plans approved by the Board of Education. CBOC’s monitoring and review is intended to provide a high level of accountability and communication on behalf of the Board of Education to the community members of Boulder Valley School District.

The responsibilities of the CBOC shall be to:

• Monitor the status of all projects related to voter-approved capital construction ballot questions through information provided by district staff and provide feedback as appropriate;
• Review and recommend to the Superintendent and Board of Education significant changes, if any, in the scope and/or budget of voter-approved capital construction projects set forth for each facility; Significant change is defined as one causing a change in the original project budget of at least $500,000; 
• Review and recommend to the Superintendent and Board of Education transfers of funds to projects or program reserve from interest earnings or project savings;
• Review and recommend to the Superintendent and the Board of Education proposed expenditures for surplus voter-approved capital construction funds;
• Receive quarterly reports regarding the expenditure of such funds; and
• Provide quarterly and annual reports to the Board of Education at a regularly scheduled Board meeting. This responsibility shall continue through completion of all projects related to a voter-approved capital construction ballot question culminating with a final summary report to the board.
•  Address other such questions the Board may refer. 

The CBOC is comprised of volunteers from the Boulder Valley School District community and should represent the diversity of the community. Twenty (20) members will be selected based upon the following suggested stakeholder groups:

• BVSD teachers representing elementary, middle and high school instructional levels (3 members – 2 members with 3-year terms, 1 member with 2-year term)
• BVSD school principals representing elementary, middle and high school instructional levels and a charter school (4 members – 2 members with 3-year terms, 2 members with 2-year terms)
• Capital Improvement Planning Committee (1 member with 3-year term)
• Community representatives from the following communities: Boulder, Broomfield, Erie, Lafayette, Superior, Louisville and Nederland (7 members – 4 members with 3-year terms, 3 members with 2-year terms). Such members shall represent a background of relevant professional experience including but not limited to general business; real estate; information technology; development/construction; architecture/engineering and financial/banking/accounting.
• Current BVSD parent representatives (2 members – 1 member with 2-year term, 1 member with 3-year term)
• Citizen-at-Large (3 members with 2-year or 3-year terms)

Current Membership

The Superintendent of Schools or designee will solicit individuals from each of the noted groups for review with the President and Vice-President of the Board of Education. Recommended members will be approved by the Board of Education.

Individuals selected will be appointed to either two (2) or three (3) year terms at the commencement of the committee. At the end of a successfully completed two (2) or three (3) year term, an existing committee member may request to be reappointed to the committee. 

It is understood changes in membership will occur as individuals may no longer represent the stakeholder group they were chosen to represent or can no longer serve. Should circumstances arise in which a committee member has a change in stakeholder status, the committee member shall be allowed to serve the remainder of his or her term as a member-at-large, provided he or she has attended at least three (3) meetings. In all other cases, a replacement representative will be sought from the specific stakeholder group to fill the remaining length of the term. 

The CBOC will elect a chairperson and a vice-chairperson on an annual basis. The chairperson, or in their absence, vice-chairperson will conduct meetings, call special meetings and perform other duties. The chairperson, in concert with a representative from the BVSD Operational Services Department, will establish the agenda for each meeting. 

BVSD staff will attend meetings and provide appropriate levels of support to the committee.

The CBOC is to meet not more than monthly nor less than quarterly throughout the year. A regular meeting schedule will be developed quarterly and will be updated at each regular meeting. The schedule will be posted on the BVSD website.

Special meetings may be called by the chair or by the written request of four members. Advance notice of at least seven days must be given before a special meeting is held. Notice of special meetings may be given by email. 

All committee meetings shall be open to the public. However, as a working committee, public comment will typically only be permitted at the start of the meeting unless specifically invited. Minutes will be taken and placed on the BVSD website within ten (10) working days of approval. To the extent possible, all handouts at each meeting also will be made available through the website.

The CBOC shall vote on recommendations to be made to the Board but cannot make decisions on behalf of the Board. When a vote is needed on a particular item, the agenda shall note this as an “Action Item.” A vote of a simple majority of the membership present at the meeting shall be necessary and sufficient for the adoption of any matter voted upon by the committee. Submission of a CBOC member's vote by electronic means shall be permitted. 

A quorum for taking action shall be at least 50 percent of the membership of the committee. In the absence of a quorum, the members present may conduct business not requiring action. 

A committee member who has a personal or private interest in a matter proposed or pending before the committee shall disclose such interest to the committee and shall not vote on the matter nor attempt to influence the decisions of other committee members in voting on the matter.

With respect to any voter-approved capital construction ballot question, the CBOC shall sunset following completion of all major projects related to that issue but not before 90 percent of all bond proceeds have been expended.